Although the last attendee has checked-out, all the technology rentals are returned, and the signage is taken down, your event still has momentum, and there’s a tremendous amount of potential that needs to be utilized! The weeks immediately following your event are the ideal time to roll energy into planning the NEXT corporate gathering, as well as the perfect opportunity to analyze the strengths and weaknesses of what just occurred.
The following Apps provide polling and analytics that are necessary for answering questions like:
Which speakers were considered the most informative?
What adjectives did attendees use most often regarding the event?
What sessions generated the highest levels of engagement?
Which elements of the event caused the most tweets?
Bizzabo – saving time by reusing an App that you’ve already applied, Bizzabo returns to center stage as it helps you identify the relevant information that will fine-tune future corporate gatherings! The Bizzabo event App provides direct methods of gathering feedback from your attendees. The App also helps you use the analytics from social media to get a true picture of your event’s successes and failures in the minds of your guests.
Pathable – this App can help Event Planners from start to finish. In the finishing stages, it facilitates and simplifies post-event polling and surveys—allowing attendees to respond from a desktop web or a mobile App. Better still, Pathable provides customized data reporting that is easy to understand, letting you quickly analyze the ROI of a corporate event—essential information for your clients’ reporting, planning, and budget meetings.
Hootsuite – Hootsuite can be used to get information out, but it can also keep an “ear” out for tweets, posts, and mentions about your brand or your event. Simply set up a stream that searches for mentions and you’ll have insider knowledge of what people are saying, giving you a chance to utilize this valuable, candid feedback as a way to improve future conferences.
Zerista – with its customized event specific social media platform, this App gives you access to a concentrated stream of comments regarding your meetings. Zerista aims to make networking and discussion between attendees simple and convenient, making it easier for you to gather the information you need.
DoubleDutch – this App is designed to increase networking and interactions. After the event, it converts all the data of the digital connections into precise reports that will help improve your conferences and corporate events. DoubleDutch can even provide a post-event App engagement infographic!
One of the most amazing Event Planning tools is already in your pocket—your iPhone. The following set of Apps will partner with your iPhone to become your Event Planning Mastermind . . . or Assistant (you get to decide who has more power). Capable of planning, tracking, coordinating and administering all aspects of event management and networking, these Apps act like an army of stage hands in your pocket, without disrupting the cut of your suit, of course!
As an Event Planner, you ALWAYS want to be on top of a situation, and you need to be the first one to identify and solve any issues, ideally before a single attendee has a chance to notice. Armed with these Apps, you can control the environment, cue the production, and analyze the interactions during the event, guaranteeing the best possible conditions.
DoubleDutch – calling itself “The Data-Driven Event App,” DoubleDutch is nothing short of an Event App to collect and coordinate . . . all of your Apps. It’s the one App to rule them all. DoubleDutch is customized to manage all of your event needs, including:
Surveys and polling
Instant content updates
Social interaction facilitation
Processing of user engagement data
Control of multiple events with a single App
Dropbox – access your data (documents, images, logos, presentations and more) from anywhere on any device and instantly share access with others. Left a file of important information at the office? Dropbox lets you forget that ever even used to happen.
FFT – this real time sound analyzer can “listen” to your presentation and deliver immediate information on the quality of your audio. Audio Engineer reviewers say the App gives you the ability to visualize the success or failure of what your audience is hearing, depending on the location of the attendee, and to adjust the levels of your speakers accordingly.
WorldCard Mobile – another networking time-saver, WorldCard Mobile allows users to immediately scan and download business card information in 16 languages. The App also connects the business contact information in social media—Facebook, LinkedIn and Twitter—allowing for instant contact, communication, and connection.
Zerista – from its automated lead generation and capture, to its live activity feeds and gamification solutions, Zerista is a “simply” excellent way to facilitate interactions and connections between your attendees—one of the most important goals of any business event. Everyday social media platforms carry a tremendous amount of irrelevant information and noise; Zerista is an Event Planner’s dream come true—an event-focused social platform. Let it concentrate your attendees’ interactions on the event at hand—YOURS!
CRE Rentals has the technology and technicians to help you do all this and more, using our equipment rentals to their fullest potential! From Audience Response Systems to Interactive Kiosks—CRE can provide the technology to take your event production to the next level. Give us a call today! 877-266-7725
Business and corporate events are designed with ONE objective in mind—to make connections with other people. Certainly, technology is quickly becoming King of events, but all the banners and lights—bells and whistles—are designed to draw the attention of individual humans that represent opportunities for you and your business. With this simple, obvious goal in mind, Part 6 of “There’s an App for It” focuses on the Apps that can keep you connected with the people that are most important to your business goals.
As an Event Planner, you’re used to burning both ends of the connection candle—you’re always helping to facilitate connections between your attendees, while you’re simultaneously (and—hopefully—invisibly) working the connections between your staff members and volunteers.
Connecting with Staff and Volunteers during an Event
Hey Tell – this free, fun, convenient App converts your smartphone into a combination walkie-talkie/instant voice messaging service with geo-location benefits! There’s no contract needed for this service. Since Hey Tell sends instant voice messages, it allows busy Event Planners to skip the work of texting. Furthermore, it allows messages to be sent to specific individuals—an advantage over traditional walkie-talkies!
Connecting Business Cards at First Sight
We return to Evernote for their organizational superpowers. Evernote works with your smartphone to instantly capture business cards using the Business Card Camera. After the App is downloaded, capturing a business card is as easy as “tap and slide.” The camera itself will hunt for the card, pull off the information and store it instantly in your contacts. With one additional click it can send a follow-up email to your new contact. It will even connect that information to a LinkedIn profile, giving you access to additional background information that can really solidify a personal connection!
As an Event Planner, Evernote’s Business Card Camera can help you help either yourself OR your guests. Certainly, this is an enormous advantage for business representatives, buyers, headhunters and more. However, as an Event Coordinator, the Business Card Camera is another quick and easy way for you to store the vital information you need on the vendors that are supplying your needs on the floor. Let Evernote keep track of your caterers, AV rental specialists, hotel managers, florists, animal-wranglers, and the seamstress for the band.
Just in case you thought we were done with singing the praises of Evernote, we’d like to SURPRISE you with Evernote Hello. This App is so simple and yet so revolutionary—most especially for insiders in the Event Industry. Evernote Hello is nothing more . . . and nothing less . . . than a way of keeping track of all the personal anecdotes and relevant information about the fascinating people that you meet in this amazing line of business!
While you’re definitely aware of the desperately critical importance of powerful WiFi at your event, you may ask yourself—“Well, how do I KNOW the strength of my connection?!” As Event Planners, it’s our job to be certain that everything is in place; hoping for the best is never enough. With so much of the success of modern events riding on the strength of the WiFi connection, it PAYS to be CERTAIN!
Rest assured—we’ve got an answer to this question, because . . . There’s an App for It! (Several, in fact.) Armed with the following Apps, an Event Planner scouting for locations has the power to gather quantitative evidence of a venue’s WiFi capacity and determine whether it is adequate or not.
Fing – short for “to Find and Ping,” this free App is one of the best for overall network analysis. Fing lets you quickly see all the devices that are connected to your WiFi network—it will identify device vendors, IP and MAC addresses, and ISP location, giving you the most complete picture of the number of connections sharing the network. Think of it like a traffic camera for your WiFi!
Network Multimeter – this almost free App is designed to help you find the strongest connection areas in a WiFi range, whether public or private. Simply download it on an iPhone and it turns your phone into a “divining rod” that can locate the hottest (and coldest) spots in your connection. It’s perfect for providing continual feedback on your network speed and quality as you move throughout its range.
Network Multimeter allows you to run tests by either download (D/L) or ping. The download speed is tested in megabits per second. The higher the number, the faster the speed of your connection. The ping is a standard method for measuring the speed of response from a particular address. Either one—or both—can give you an excellent idea of how your connection rates overall. Network Multimeter is HIGHLY useful for trade show booth planning and set up! Use it to help you determine the strongest possible connection for the visitors within your area.
With these tools under your belt (or in your smartphone, technically) you’ll be in the best position to ensure that your event has more than enough speed and bandwidth to cover the needs and devices of your next meeting, convention, or trade show!
Stay tuned for “There’s an App for It – Part 6,” as we explore deeper into Apps that keep you on top of your event planning and management! CRE Rentals has the technology rentals and expertise you need to create successful business events. From iPad rentals and Audience Response Systems, to WiFi boosters and Video Wall installations—we can provide the technology to take your corporate event to the next level. Give us a call today! 877-266-7725