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May 15th, 2014

BEFORE THE EVENT – PLANNING APPS

Ever wonder what all those little icons on your iPhone are used for…ever watch those Apple iPhone commercials and wonder…does my iPhone really do that?

I’ll tell you about a few apps that can change the way you plan for you next big corporate event, fundraiser or other event…and even if you don’t have an iPhone or newer iPad the apps mentioned,  or their equivilant, are available  for androids and desktops.

The first app is already on your iPhone,  as long as you have IOS 7 then all the functionality of this Reminder/Scheduler will be at your fingertips.

It’s your Reminders Icon that’s part of all IOS 7…this little scheduler packs a powerful punch in organization.  But it also allows you to set reminders based on when and where you want to be reminded.

Let’s take a common scenerio with Event Planners…the To Do List has the following 3 items on it.

Corporate Event 1 – Need to order Kiosks

New Product launch 3 – order iPads

Corporate Event 5 – order LCDs

Now if you created lists for all of the events (in Bold) and set up tasks under each event then you can either set up a reminder that pops up when you enter the doors of your favorite AV rental location or,  if you are virtual,  then set up a scheduled call where all of the tasks will pop up.

There are lots of step by step guides on how to use Reminders on your iPhone…here’s one:

http://www.macworld.com/article/2048985/get-to-know-ios-7-notes-and-reminders.html

Also,  once a list/Event is set up you can have Siri add to that list for when you are on the go and don’t want to type it out…Tell Siri to “Add Rent Monitors to your Corporate 1 List” or “Read my Scheduled Task List” or “Remind me to call CRE tomorrow at 9 am.”

One drawback…sharing your To-Do’s is a bit cumbersome with the Reminder App.  If you have a team and loads of people to assign things to…then Asana  (downloadable for Androids, IOs and Computer interface) is the App for you!

This fantastic free app allows you to create, assign and then track tasks.

Create a project (or event) create (or  copy over)  your To Do list…then assign duties.  All conversations, updates and changes are made in a single place…you don’t have to schedule status updates, read status emails or write updates.

It’s across platforms and not email specific (meaning you all don’t have to have a @companyname.com address) so it works for your contractors and vendors as well.

It’s a free App and easy to set up and maintain.  Don’t leave your office without it loaded and ready to check.

Now try these two apps out and see which one makes your world just a bit smoother this week.

CRE Rentals provides the technology needed for your event to be a success.   Whether you’re looking for WiFi Solutions,  iPads or Audience Response Systems we’re ready to help make your next event a success.  Give us a call today…877-266-7725

 

 

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