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May 22nd, 2014

 

BEFORE THE EVENT – IDEA APP

You thought the next article would be on Technology Apps Before your event…but I need to call out one program that encompasses Planning, Technology and Promoting on the Pre-planning side.  I’m calling it the IDEA Organization app.

That program is Evernote and the program is free and the App is available for iPhones, Androids etc.

Evernote has become a go to program for filing and organizing all info you find (or put online).  It would be a Series of 10 articles to just discuss Evernote and all of its capabilities,  especially for Event Planning…but let’s start with some simple uses of this program/App.

Wandering through an event (I’m sure everything seems like an event to you at this point) you notice something brilliant or something not working…you take a note, you take a picture, you send a text…what happens with all that info now?

You upload it to Evernote where you file, tag, capture and store that tidbit so it’s easily found and referenced for another event or two.

I start by creating “Notebooks” for specific events or clients.  I also have Notebooks for random ideas, mistakes I want to avoid and active To-Dos.

So I am walking through someone else’s event and I come across a logo of a sponsor that would be a perfect match for Event XYZ … take a picture of that logo, tag it with sponsor, and name of company (and contact if I get that lucky).  It goes into my XYZ Event Notebook and tag it as a To Do.

From the App you can take a picture (a receipt, an agenda, a brochure, an itinerary,  etc.), attach an existing photo or document, write a note, set a reminder, create a checklist…and File, File, File…all from your phone.  This is especially great for all of us who aren’t really sitting at our desk very often.

And for those times when you are at your desk researching, trolling the web, reading blog articles (such as this one) you can use the Evernote Web clipper to clip any Webpage…no longer do you have to bookmark on your browser and later try to find what you book marked with no help of tags and notes.  Put it directly in an Event Notebook or a “To Read” Notebook.

Emails that are critical to an Event can be forwarded to your Evernote account and put in that Event notebook.  And use Evernote program Skitch to draw on your Evernote docs…great for communicating Tradeshow Floor changes.

In this article I’ve only scratched the surface of the robustness of Evernote.  So whether you are a one-person show or part of a large event planning team…Evernote can make things easier.   So Like us on Facebook or Follow us on Twitter or Join our Circle on Google Plus for this 10 week series on what is out there in App land to make your next event less stressful and more spectacular.  And if you can’t do that immediately…then Evernote can remind you!

Go ahead and put “Call CRE Rentals” as an Evernote To-Do for your next event.   Whether you’re looking for iPads, WiFi Array systems or AudioVisual equipment, CRE Rentals has the technology you need to make your event stand out.

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