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January 28th, 2010

In 2003, the Green Meetings Task Force of the Convention Industry Council (CIC) was asked to create minimum best sustainability practices for event organizers, vendors and participants. The task force included representatives of industry, government and think thanks, from the EPA, the Ocean’s Blue Foundation and the World Travel Organization to convention and visitor’s bureaus, hotel firms, convention centers, meeting planners and other organizations. The Task Force’s work resulted in a set of guidelines for event organizers and suppliers for producing “eco-friendly” events.

CRE Rentals Commitment to Green

What is a green event?

The CIC Task Force defines a green meeting or event as one that “incorporates environmental considerations to minimize its negative impact on the environment.” Once the principles were established, it was thought, the continuing march of technology would provide ever faster, cleaner and more sustainable methods for reducing the negative impact. This has, in fact, occurred. Since 2003, wireless networking has found its way into every laptop line, like MacBook Pro rentals, and with inexpensive wireless access readily available, event organizers can reduce their use of paper for programs, maps and schedules by emailing or using Twitter to keep attendees informed.

Digital recording has progressed leaps and bounds. A Digital Recorder rental, like the M-Audio MicroTrack 24/96, offers a professional, 2-channel, mobile digital recorder that records WAV and MP3 files to Compact Flash (CF) cards and fits in the palm of your hand. Event organizers can record sessions and upload them, making it easy for attendees to listen to sessions missed;  add PDF files of session handouts and notes, and you’ve created a greener event.

High-Tech Convention Centers

Advances in green meetings are being paralleled by advances in convention technology, which we will cover in an upcoming blog. There is another trend, however, that is most exciting, and that is the new generation of high-tech convention centers.

When the Massachusetts Convention Center Authority (MCCA) built its new Boston convention facility, the goal was to create a high-tech convention center that would serve as the centerpiece of the city’s waterfront revitalization program. Designed as a totally wired facility, it provides visitors with site-wide Internet access and exhibitors with under-the-floor boxes for easy access to all utilities and communication. Setting up a networked PC to run presentations on an LCD monitor rental is a snap with this kind of pre-planning.

Convention center management used the facility’s Ethernet backbone network to design the Building Automation System (BAS). The BAS allows third-party systems to inter-operate with its single front-end system,which has over 5,000 control points. Convention center staff can manage and monitor the entire center’s operations and systems both centrally and remotely — everything from HVAC equipment, fire alarm interfaces, A/V systems and more. When a problem occurs with any of the systems, the BAS alerts convention center staff via cell phone or e-mail.

Looking for a partner that is committed to “green” and is a leader in convention planning and rentals? CRE Rentals is ready to help you plan, implement and equip your next event. Give our expert Account Executives a call, send an e-mail or fill out the Quick Rental Quote right now to start “greening” your next event.

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