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January 21st, 2010

In Part 2 of “Let There Be Lighting” (read Part 1 here), we will give you some suggestions when setting up lighting for a presentation in a mid-size room (conference breakout, company meeting). Of course, if you don’t feel comfortable with lighting, CRE Rentals’ technical staff can assist to get you what you need for your particular situation.

Lighting Rental for Events

Scouting locations and lighting needs

When movie makers scout locations, they check more than just “look and feel,” and immediately assess the place, inside or out, in terms of lighting. This is what light meters are for – a great all-purpose tool for checking light levels, and assisting in developing lighting setup plans.

Depending on the meeting type – screen presentation or speech, a dais up front or a podium – you will set up lights in a particular way. If you can’t hang lights from the ceiling to illuminate a podium, you can use freestanding spots from the sides. If the focus of the audience is a presentation on a large-screen,  then you would keep that area dim and perhaps throw a small spotlight on the speaker.

Interactivity needs light

If you are using an Audience Response System rentals, your challenge is to keep lights low enough not to interfere with the screen image, and high enough for people to see their handheld response devices. This can be accomplished, somewhat counterintuitively, with more, not fewer, lights. With sideline lights every few rows, keep the rear lights a bit higher than the middle ones, the middle ones a bit brighter than the near-front ones and create a “lighting gradation” to achieve your goal.

Alternatively, you can use an indirect approach, such as illuminating the room walls with bottom-up spots, even colored ones (choice of color matters). All of these maneuvers, of course, will depend on what the built-in room lighting offers, but if they are not “dimmable,” it is better to leave them out of the equation entirely.

Speaking of control…

Today’s lighting components, from ceiling-mounted spots to colored ones on stands, all connect to central control panels that can also run the audiovisual equipment – including a  high lumen projector rental if you need one.

The basic lesson is that more lights means more control, and greater flexibility in directionality, brightness, color and other variables. You don’t have to believe in Feng Shui to know that such room characteristics as size, paint and carpet color, seating arrangements and ceiling height affect your lighting plan – and mood, too.

Our expert Account Executives can put you in a good mood by helping you put together a great meeting, so give a call, send an e-mail or fill out the Quick Rental Quote right now. CRE is in the solutions business, and we have one for you, too.

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