Select venues that are centrally located with multiple hotels and restaurants within a reasonable walking distance (walking is healthy, too).
Encourage the use of public transportation through selection of well-situated venues.
Consider devising a Carbon Offset program to offset attendees’ travel.
Find local vendors for convention rental needs, and request that they also use local subcontractors and inventories.
Transportation and Logistics
If you must coordinate transportation for attendees, develop schedules with shuttle companies or contract with an event transportation specialist.
Give attendees directions to event via various routes using public transportation, pedestrian routes and bicycle paths.
Registration, Communication & Logistics
Codify your firm’s commitment to sustainability by posting your policies and procedures on the conference website. (Read CRE’s own “green statement”)
Use e-mail and web forms to register attendees, confirm attendance and communicate with vendors and support personnel.
Get reusable badge holders with lanyards to reduce ID to a single, small printed area, and ask attendees to return holders after the event. Provide multiple, convenient and accessible drop-off locations.