Continuing our six-part series on the many uses of this unique organizational tool, we address Evernote “Business”—the branch of the program that’s specifically designed to aid in work collaboration. So often, the success of a business or a team depends on flawless communication.
In the business world, we all know that valuable and vital information is being forwarded to us regularly. Often, this information is arriving at a time when we’re previously occupied and we’re not necessarily prepared to process it or deal with it immediately. Rather than pushing memos aside for a more convenient time, use Evernote to process data instantly. Better still, if the information helps a team member—easily share, sync, and delegate the project to another person, while still keeping impeccable records of the material. Evernote business is ideal for teams across devices, offices, and locations—even across the globe!
In the traditional business model, it’s common for a team to meet once a week. Unfortunately, using that schedule, it can take a full week to realize a task didn’t get done, and it can take another week to confirm that the mistake was fixed! The ONLY thing worse than two team members accidentally repeating the same task, is when—through miscommunication—NO one performs the task!
Fast-forward to a business using Evernote to communicate its goals and manage its workload—if all team members are instantly connected in real time, redundancy is removed and efficiency is accelerated! Here are a few of the ways that Evernote can streamline your business operations:
Capture and share knowledge—in real time—on any work-related account or project
Share information company-wide
Invite team members to multiple notebooks at once—allowing employees to easily get up to speed on any project
Administrators—allow view-only or editing rights on shared notebooks
Store and share meeting notes
Record meetings when connected with your phone
Record interviews when connected with your phone
Access all notes—even offline—when they’re synced
Scan and store work receipts for business expenses and accounting
Keep track of brainstorming ideas
Use as a virtual “whiteboard” for projects—instantly update and easily share
Keep track of vital information – agendas, itineraries, phone numbers, and more
Attach files, spreadsheets, images, and documents to any note or notebook
Use Evernote’s “Presentation” feature to make a slide presentation out of your notes
Use as a “virtual Rolodex” to keep track of business contacts
Stay tuned for the next post in the series: “Evernote Illuminated—Part Five: Business Apps”, as we explore some of the amazing apps that can put Evernote to work, making work easier for you!
Continuing our six-part series, we begin to discuss all of the ways that you can import your information into Evernote. Since Evernote is brilliantly simple and ingeniously adaptable, it makes sense that this exceptional organizational tool would allow you to import information into it from virtually any source, allowing the program to be a true catch-all for your data.
The whole purpose of Evernote is to effectively gather information that is coming to you from all areas of your life. Rather than skimming through an email, online publication, or business memo and thinking, “Okay, I’ll get to this later”—just forward it immediately into Evernote, and tag it with a helpful word or two. When you’re ready for that information, it will be waiting!
Consider these amazing options for importing data—each of them with the possibility to direct information into your Evernote account like high-speed trains into central station!
Importing from Email – Evernote’s setup will automatically offer you the chance to put an “Add to Evernote” button in the tool bar of your email reader. The button allows you to automatically import any email message into Evernote, in its entirety. If you like, delete out irrelevant information—keeping only the most valuable kernels. Feel free to immediately tag the noted email with any keywords that describe it. You’ll never need to hunt for a lost email again!
Scanner Pro – This extremely economical Evernote upgrade allows you to turn your iPhone or iPad into a scanner. Scanner Pro scans documents of any kind, converting them into PDFs and sending them to Evernote automatically via WiFi.
Evernote Web Clipper – After a quick download, this feature allows you to immediately save anything you see online—whether links, text, or images—into your Evernote account with a single click.
Instapaper – This Evernote app saves articles directly to your Evernote account, allowing you to access or read them later. Whether you plan to use the articles for business or pleasure is up to you.
Drag and drop files – Well, of course Evernote would let you do this! Still, the ability to attach files, spreadsheets, images, and documents into any note or notebook shouldn’t be taken for granted!
Photos – Take and attach pictures to a note from within the app.
Audio – Take and attach a voice memo or audio file to a note from within the app.
Import folders – In the “Tools” section, select “Import Folders.” This feature will put Evernote on watch for any particular files and folders you choose—monitoring them and automatically importing new information and updates. You can also set it to delete the source files once they are imported, saving you clutter and redundancy.
Sync – Automatically imports information from any of your devices into your account.
Shared notebooks from friends, family, and colleagues – arguably the most important source of information that you may want imported into Evernote . . . the information that people need or want to share with you—collaboration!
Stay tuned for the next post in the series: “Evernote Illuminated—Part Four: Taking Care of Business”, as we discuss the many business applications of Evernote!
Continuing our six-part series, we attack the clutter of our data using the brilliant simplicity of Evernote! In our first post, we discussed easy methods for getting started. Hopefully, at this point you have at least a few notes entered into the system. Pull up your notebooks, because we’re about to start organizing!
If you took our advice to heart, at this point you have at least two notebooks—one “Personal” and one “Work.” While you still have relatively few notes entered . . . let’s begin tagging. Simply put, tags work like hashtags—helping to fine-tune categorization and allowing you to cross-reference your notes based on multiple categories. In exactly the same way that hashtags pull content from any source into a single stream unified by topic, Evernote tags make virtual folders based on any content you need. For example, if you’re an Event Planner, tag notes with the client’s name—that way you can immediately pull up all of the information relating to their projects. How do you tag? Simply click on the phrase “Click to add tag…”—it’s found at the top of every new note.
Here are some useful shortcuts:
New Note: Ctrl + N
New Notebook: Ctrl + Shift + N
New Tag: Ctrl + Shift + T
Jump to Tag: Shift + Alt + T
Jump to Notebooks: Shift + Alt + N
Find in Evernote: Win + Shift + F
Tip: in the “View” section of your navigation bar, check on the box beside “Show Related Notes.” Evernote will naturally bring up similar and relevant notes—making it easier for you to coordinate ALL the pieces of your project. This feature offers another excellent way to cross-reference your data without any extra work or forethought. It’s also a great way to keep track of overlapping notes and make it easy to remove redundant information!
Synchronization is one of the main reasons that Evernote succeeds in organization where other systems fail. If you’ve previously used multiple systems for keeping track of business contacts, calendars and schedules, folders for work information, personal information, and documents, then you’ve already experienced the difficulty of coordinating separate programs. Evernote’s synchronization connects your email to Evernote, to your tablet, to your computer, to your laptop, to your phone and back—you can even let other people into your loop! All of the information that you store is available on the device at hand—whichever device that happens to be. Better still, you can access all notes offline once they’re synced. How do you sync? When you download Evernote, the setup will guide you through the steps that magically connect your device . . . to your data!
Stay tuned for the next post in the series: “Evernote Illuminated—Part Three: Importing and Collaborating”, as we dive into the amazing and innovative ways you can collect and share your data!
In this six-part series, we delve deeper into detail with a master app that is the ideal marriage of simplicity and genius—Evernote. Just as a journey of a thousand miles begins with a single step, so does a project of a thousand stages, a novel of a thousand words, or plans for an event of a thousand guests begin with a single note! Evernote is like a MAGNET that gathers ideas, and those collected ideas have the power to develop into ANYTHING.
The beauty of Evernote is that it provides a unique opportunity to (FINALLY!) keep track of all aspects of your life—both your personal and professional lives—in a SINGLE program. Project schedules, emails, documents, business contacts, social engagements, reminders, anecdotes, ideas, journals, lists, vacation info . . . Evernote’s structure adapts perfectly to anyone’s needs.
What separates Evernote from most, if not all, other organizational tools or systems is that you don’t need any planning in order to have all of your information at your fingertips—WITHOUT searching or indexing. Most people find themselves with multiple organizing and filing systems—a program for email, files for documents, a system for business contacts, a binder for paperwork, a folder for reminders—all of them take planning, follow-ups and follow through to make sense of your data. How many of us have spent HOURS sorting and labeling and filing, only to run out of energy and start “piling” instead of filing? Evernote effortlessly handles all the data in our rapidly evolving lives.
Starting with the basics, individual notes are collected into notebooks, naturally. Notebooks can be dedicated to ANY topic under the sun.
How to begin converting to Evernote:
Look around your desk. Do you currently keep physical, hardcopy notes using sticky notes, notepads, or even scraps of paper? Begin with these. Take the relevant information off of these and put them into your first notes. (Recycle the paper notes, and notice how good you feel about watching them go.)
You have the option to add a Notebook category to your first notes. Feel free to start simple; make yourself a “Personal” notebook and a “Work” notebook. Again, Evernote is one of the few programs that will easily adapt as your needs change—there’s ALWAYS time later to fine-tune the labeling of your information. Even with a system categorized as basically as “work” and “personal,” you’ll notice that you feel more organized.
Next—if you have piles of incoming papers or memos, start with the pile nearest to you. Oftentimes, we’re holding onto a physical sheet of paper because of a tiny amount of relevant information that we might need later, and when we DO need that information it’s nowhere to be found. Rest assured that after a few keystrokes, your desk is cleaner and necessary information is available instantly when you need it.
Let go of outdated filing systems and begin to see Evernote as your own personal secretary. Start sending your data its way and watch as organizational magic develops!
Stay tuned for next week’s post: Evernote Illuminated—Part Two: Tagging and Syncing!
Interestingly, using social media AFTER an event helps to create a sense of community. Since the event is already concluded, attendees are more relaxed. No one has pre-event jitters. The travel, scheduling, and networking stresses are over. At this point, the pressure is OFF and attendees can truly reflect on what they took away from the experience. Often, in the heat of the moment, names are forgotten and opportunities are missed, but a healthy post-event social media campaign is a second chance to bring people together for fun, friends, feedback, and the future!
Continuing to ride the tide of your event’s success, the days and weeks following the conclusion of your corporate gathering are an excellent time to put some spin into promoting the next event. Now is the time to gather your new contacts, generate a social media strategy, and send a healthy stream of promotions out to your followers. Ideally, you’ll create “year-round engagement” with an active community that keeps in touch with one another as they’re waiting for the next meeting opportunity that you create. Hopefully, you’ve already explored or implemented some of the following Apps after reading previous posts in this series. The following selections are perfect for post-event promotions, and for helping you roll knowledge and connections into a powerful future!
EventMobi – their specialized Event Apps and Association Apps help you achieve year-round engagement. The EventMobi multi-event app gallery also allows attendees and members to easily find any Event App—no matter what stage of past, present or future—making it easier to keep a community connected.
LinkedIn – let LinkedIn be the social media hub that feeds your Apps and helps you throw an ever-widening net for gathering business contacts. Unlike many other social media sites, LinkedIn is most often used with a specific focus on businesses, career connections, business contacts and, most importantly, GROUPS. Check LinkedIn for networks and communities that would benefit most from the type of events that you’re producing. Let it help you find new attendees based on the industries and associations of the people you already know.
Pathable – browse and search Pathable’s attendee directory. Use its Facebook, Twitter, and LinkedIn integration. Pathable allows for direct contact between participants, and it also offers public discussion forums that you can put to work for you, building your brand and keeping your events at the forefront.
Bizzabo – returning to Bizzabo again, this time use it to keep your attendees or members connected with news about your upcoming events. Let it help you extend an event’s “lifetime” by keeping the contacts and experiences fresh in the minds of your attendees.
For your next event, let CRE Rentals provide you with all the technology you require. From iPad rentals that deliver the customized content of your Event App, to digital signage that informs and impresses, CRE Rentals has the equipment and expertise to make your event SHINE! Give us a call today! 877-266-7725
You’ve been processing the polling results, social media comments, feedback, and analytics from your recent event. Now that you’ve had a chance to analyze your data, it’s time to use insight, intuition, and technology to begin crafting a more perfect App for the next time around! Today’s events rely on well-organized, streamlined, customized Apps. The information you’ve gathered from your event is exactly what you need to help you make well-supported decisions regarding the digital directory for your future events.
Does your Event App need tweaking? Check the feedback regarding your App’s success in the following key areas:
Social Media Integration
File and Document Integration and Synchronization
Usability and Security
Maps and Geo-Locating
Polling and Surveys
Networking and Gamification
Branding and Sponsorship options
Exhibitors and Speakers
Analytics and Reporting
Your attendees rely heavily on your Event App for so many aspects of their event experience. From schedules and speaker bios, to networking, local maps and photo sharing, your App needs to be a customized guide for the agenda and setting of your meeting. The following services allow you to create your OWN Event App, exactly to the specifications you want. They range from point-and-click, do-it-yourself to full-service possibilities.
QuickMobile – quickly manage your own Event App with easily configured modules that let your attendees learn, share, interact, and personalize while you sit back and measure the ROI. QuickMobile provides the design components and makes it simple for you to load content. This D.I.Y. option is even scalable, allowing you to plan an App for a single event or keep a template you can use a thousand times over.
EventMobi – gives you drag-and-drop capabilities to create and customize your own Event App with everything you need, as well as providing the backup tech support to assist you with more sophisticated requests.
Avodigy – with a heavy focus on the technological aspects, and specializing in seamless data transfer and mobile Apps, Avodigy works with several partnering tech brands to provide you with customized and scalable mobile platforms that can become a solid foundation for a corporation’s Event Apps.
CrowdCompass – allows you to easily develop a customized Mobile App for your event. Best of all, CrowdCompass puts individuality and SOCIAL first with features like Social Notes, SocialWall, and Social Game—letting your attendees share connections, activities, and ideas. From schedules and maps, to gamification and speaker profiles, CrowdCompass offers the ability to have your Event App customized for each individual attendee, based on their interests, activities and preferences!
Although the last attendee has checked-out, all the technology rentals are returned, and the signage is taken down, your event still has momentum, and there’s a tremendous amount of potential that needs to be utilized! The weeks immediately following your event are the ideal time to roll energy into planning the NEXT corporate gathering, as well as the perfect opportunity to analyze the strengths and weaknesses of what just occurred.
The following Apps provide polling and analytics that are necessary for answering questions like:
Which speakers were considered the most informative?
What adjectives did attendees use most often regarding the event?
What sessions generated the highest levels of engagement?
Which elements of the event caused the most tweets?
Bizzabo – saving time by reusing an App that you’ve already applied, Bizzabo returns to center stage as it helps you identify the relevant information that will fine-tune future corporate gatherings! The Bizzabo event App provides direct methods of gathering feedback from your attendees. The App also helps you use the analytics from social media to get a true picture of your event’s successes and failures in the minds of your guests.
Pathable – this App can help Event Planners from start to finish. In the finishing stages, it facilitates and simplifies post-event polling and surveys—allowing attendees to respond from a desktop web or a mobile App. Better still, Pathable provides customized data reporting that is easy to understand, letting you quickly analyze the ROI of a corporate event—essential information for your clients’ reporting, planning, and budget meetings.
Hootsuite – Hootsuite can be used to get information out, but it can also keep an “ear” out for tweets, posts, and mentions about your brand or your event. Simply set up a stream that searches for mentions and you’ll have insider knowledge of what people are saying, giving you a chance to utilize this valuable, candid feedback as a way to improve future conferences.
Zerista – with its customized event specific social media platform, this App gives you access to a concentrated stream of comments regarding your meetings. Zerista aims to make networking and discussion between attendees simple and convenient, making it easier for you to gather the information you need.
DoubleDutch – this App is designed to increase networking and interactions. After the event, it converts all the data of the digital connections into precise reports that will help improve your conferences and corporate events. DoubleDutch can even provide a post-event App engagement infographic!
One of the most amazing Event Planning tools is already in your pocket—your iPhone. The following set of Apps will partner with your iPhone to become your Event Planning Mastermind . . . or Assistant (you get to decide who has more power). Capable of planning, tracking, coordinating and administering all aspects of event management and networking, these Apps act like an army of stage hands in your pocket, without disrupting the cut of your suit, of course!
As an Event Planner, you ALWAYS want to be on top of a situation, and you need to be the first one to identify and solve any issues, ideally before a single attendee has a chance to notice. Armed with these Apps, you can control the environment, cue the production, and analyze the interactions during the event, guaranteeing the best possible conditions.
DoubleDutch – calling itself “The Data-Driven Event App,” DoubleDutch is nothing short of an Event App to collect and coordinate . . . all of your Apps. It’s the one App to rule them all. DoubleDutch is customized to manage all of your event needs, including:
Surveys and polling
Instant content updates
Social interaction facilitation
Processing of user engagement data
Control of multiple events with a single App
Dropbox – access your data (documents, images, logos, presentations and more) from anywhere on any device and instantly share access with others. Left a file of important information at the office? Dropbox lets you forget that ever even used to happen.
FFT – this real time sound analyzer can “listen” to your presentation and deliver immediate information on the quality of your audio. Audio Engineer reviewers say the App gives you the ability to visualize the success or failure of what your audience is hearing, depending on the location of the attendee, and to adjust the levels of your speakers accordingly.
WorldCard Mobile – another networking time-saver, WorldCard Mobile allows users to immediately scan and download business card information in 16 languages. The App also connects the business contact information in social media—Facebook, LinkedIn and Twitter—allowing for instant contact, communication, and connection.
Zerista – from its automated lead generation and capture, to its live activity feeds and gamification solutions, Zerista is a “simply” excellent way to facilitate interactions and connections between your attendees—one of the most important goals of any business event. Everyday social media platforms carry a tremendous amount of irrelevant information and noise; Zerista is an Event Planner’s dream come true—an event-focused social platform. Let it concentrate your attendees’ interactions on the event at hand—YOURS!
CRE Rentals has the technology and technicians to help you do all this and more, using our equipment rentals to their fullest potential! From Audience Response Systems to Interactive Kiosks—CRE can provide the technology to take your event production to the next level. Give us a call today! 877-266-7725
Business and corporate events are designed with ONE objective in mind—to make connections with other people. Certainly, technology is quickly becoming King of events, but all the banners and lights—bells and whistles—are designed to draw the attention of individual humans that represent opportunities for you and your business. With this simple, obvious goal in mind, Part 6 of “There’s an App for It” focuses on the Apps that can keep you connected with the people that are most important to your business goals.
As an Event Planner, you’re used to burning both ends of the connection candle—you’re always helping to facilitate connections between your attendees, while you’re simultaneously (and—hopefully—invisibly) working the connections between your staff members and volunteers.
Connecting with Staff and Volunteers during an Event
Hey Tell – this free, fun, convenient App converts your smartphone into a combination walkie-talkie/instant voice messaging service with geo-location benefits! There’s no contract needed for this service. Since Hey Tell sends instant voice messages, it allows busy Event Planners to skip the work of texting. Furthermore, it allows messages to be sent to specific individuals—an advantage over traditional walkie-talkies!
Connecting Business Cards at First Sight
We return to Evernote for their organizational superpowers. Evernote works with your smartphone to instantly capture business cards using the Business Card Camera. After the App is downloaded, capturing a business card is as easy as “tap and slide.” The camera itself will hunt for the card, pull off the information and store it instantly in your contacts. With one additional click it can send a follow-up email to your new contact. It will even connect that information to a LinkedIn profile, giving you access to additional background information that can really solidify a personal connection!
As an Event Planner, Evernote’s Business Card Camera can help you help either yourself OR your guests. Certainly, this is an enormous advantage for business representatives, buyers, headhunters and more. However, as an Event Coordinator, the Business Card Camera is another quick and easy way for you to store the vital information you need on the vendors that are supplying your needs on the floor. Let Evernote keep track of your caterers, AV rental specialists, hotel managers, florists, animal-wranglers, and the seamstress for the band.
Just in case you thought we were done with singing the praises of Evernote, we’d like to SURPRISE you with Evernote Hello. This App is so simple and yet so revolutionary—most especially for insiders in the Event Industry. Evernote Hello is nothing more . . . and nothing less . . . than a way of keeping track of all the personal anecdotes and relevant information about the fascinating people that you meet in this amazing line of business!
While you’re definitely aware of the desperately critical importance of powerful WiFi at your event, you may ask yourself—“Well, how do I KNOW the strength of my connection?!” As Event Planners, it’s our job to be certain that everything is in place; hoping for the best is never enough. With so much of the success of modern events riding on the strength of the WiFi connection, it PAYS to be CERTAIN!
Rest assured—we’ve got an answer to this question, because . . . There’s an App for It! (Several, in fact.) Armed with the following Apps, an Event Planner scouting for locations has the power to gather quantitative evidence of a venue’s WiFi capacity and determine whether it is adequate or not.
Fing – short for “to Find and Ping,” this free App is one of the best for overall network analysis. Fing lets you quickly see all the devices that are connected to your WiFi network—it will identify device vendors, IP and MAC addresses, and ISP location, giving you the most complete picture of the number of connections sharing the network. Think of it like a traffic camera for your WiFi!
Network Multimeter – this almost free App is designed to help you find the strongest connection areas in a WiFi range, whether public or private. Simply download it on an iPhone and it turns your phone into a “divining rod” that can locate the hottest (and coldest) spots in your connection. It’s perfect for providing continual feedback on your network speed and quality as you move throughout its range.
Network Multimeter allows you to run tests by either download (D/L) or ping. The download speed is tested in megabits per second. The higher the number, the faster the speed of your connection. The ping is a standard method for measuring the speed of response from a particular address. Either one—or both—can give you an excellent idea of how your connection rates overall. Network Multimeter is HIGHLY useful for trade show booth planning and set up! Use it to help you determine the strongest possible connection for the visitors within your area.
With these tools under your belt (or in your smartphone, technically) you’ll be in the best position to ensure that your event has more than enough speed and bandwidth to cover the needs and devices of your next meeting, convention, or trade show!
Stay tuned for “There’s an App for It – Part 6,” as we explore deeper into Apps that keep you on top of your event planning and management! CRE Rentals has the technology rentals and expertise you need to create successful business events. From iPad rentals and Audience Response Systems, to WiFi boosters and Video Wall installations—we can provide the technology to take your corporate event to the next level. Give us a call today! 877-266-7725