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Kiosks in Conventions: Today and Beyond

April 1st, 2010

The standalone kiosk has become a mainstay of conventions and typically consists of a computer and touchscreen monitor, housed in a (usually) vertical cabinet. In some models, the kiosk will also contain credit card readers and printers. They can be deployed to deliver or capture information on various products and services. Outside of convention and corporate use, kiosks have literally hundreds of uses, and can be found in airports, malls, retail stores, hotel lobbies and corporate foyers.

Kiosk rentals in the convention space

CRE’s interactive kiosk rentals are used by companies in many ways, particularly as a way of deploying additional “virtual employees” at conventions and events. Some of the obvious uses at conventions include:

collecting names and addresses of people interested in your product or service
dispensing information directly
displaying a slideshow or playing a video presentation.

The newest kiosks include Web connectivity so that a marketing team with their tablet PC rentals can actually update the kiosk contents, download captured data and otherwise manage the device’s various tasks. In fact, quite soon many kiosks will be more akin to what IT people call “thin clients,” meaning there will be limited computing horsepower and storage in the physical unit, and it will take its orders and get its presentation material over the Internet.

Kiosk (rentals) in the future

With continuing advances in multimedia processing, new generations of ever-more advanced tools will further reduce development costs of kiosks while increasing their capabilities. A range of other new technologies – like signature cards, smart cards, 3G/4G cell phone connectivity, etc. – will lead to kiosk solutions yet to be imagined. While this is happening with the standalone kiosk rental model, there are other interesting “kiosk-ish” things happening as a result of touchscreen technology coming to PCs.

For one example, CRE has touchscreen LCD monitor rentals and the all-in-one desktop computer rental (Sony’s VAIO L model) that can be used in kiosk-type ways. By installing some special software, you can create your own kiosk and station it at your exhibit booth’s entrance or on a second table. Your “virtual partner” will help you capture more information from more people, perhaps twice as much, since you would be able to assist more than one person at the same time. There are other creative ways to employ kiosk technology that we will address in a future blogs (so check back).

CRE’s Account Executives are up to speed on all the technologies you need for success on an trade show exhibit floor or convention. Call, send an e-mail or fill out the Quick Rental Quote form and we will help you find the solutions you need to the challenges you face. With CRE, you are never in it alone.

Highlights of April 2010 Trade Shows and Conferences

March 2nd, 2010

CRE Rentals highlights the upcoming Trade Shows and Conferences in April.

IPC APEX EXPO 2010

IPC, the Association Connecting Electronics Industries, is holding its annual conference April 6-8 at Las Vegas’ famed Mandalay Bay resort. For electronics industry firms seeking new solutions in a tumultuous global economy, IPC’s APEX EXPO 2010 will offer answers as well as access to experts and engineers. Various venues – from the exhibit floor with over 300 suppliers to breakout sessions and an “Online Exhibit Hall” – will cover today’s critical areas, from reliability and decontamination to such emerging technologies as embedded devices and new solar panel technology.

The EXPO features the industry’s best standards development discussions, technical conferences and professional development training, as well as an exhibition featuring the industry’s top suppliers. If you are exhibiting, you need to grab the attention of the thousands of passersby, which can be done with plasma rentals displaying your company products, Web site or even a live webcam feed.

NAB 2010

Called the NAB Show, the National Association of Broadcasters’ annual conference will take place April 10-15, with exhibits opening on the 12th, at the Las Vegas Convention Center. It is the world’s premier electronic media event, covering filmed entertainment as well as the creation, management and distribution of content across all media. The NAB Show is putting into practice many of the same “green meeting” ideas discussed in this blog, making it a living laboratory for continuing progress.

The Show was promoted with electronic communications instead of direct mail, social networking sites were leveraged for publicity and registration took place online. Post-consumer recycled materials are being used for conference bags and the limited amount of printing required. CRE can supply exhibitors with energy-effective rentals for NAB, from modern LCD monitor rentals that draw half the power of 5-year-old models to wireless tablet PC rentals for taking notes, downloading conference materials and communicating with others via Skype, chat or e-mail.

The NAB Show’s famous annual exhibition features some 1,500 companies covering over 800,000 square feet. Special pavilions include Destination Broadband, with more than 50 cutting-edge firms and a theater, which will showcase the online video experience and map out the “broadband ecosystem” from basic infrastructure to the latest home entertainment technologies. Other technology-focused pavilions include the 3D Pavilion, Mobile DTV Pavilion, Technologies for Worship and Content Central.

Interop

Interop, being held at the Mandalay Bay resort from April 25-29, is the best event for getting a comprehensive, unbiased view of all the latest IT innovations, from cloud computing and virtualization to security, mobility and data center innovations. A member of the TechWeb family, Interop drives adoption of new and emerging technology by providing expertise, insight and hands-on investigation of products that help IT managers and company decision-makers succeed.

For exhibitors who need to be in two (or more) places at once, CRE interactive kiosk rentals are a good move. You can capture attendee contact information, offer product specs and maximize your conference investment. If you have a booth, nothing grabs and holds attention like touchscreen feature available in the all-in-one computer rental with some “push-button fun.” You could also plug a laptop, a DVD player or a home-theater system into a plasma rental to present a PowerPoint slideshow, Flash animation or multimedia brochure.

You will also see new technology being deployed, as the InteropNet will be offering a stable high-speed network for attendees and exhibitors, from the conference rooms to the exhibition floor. InteropNet will showcase leading technologies in a live environment, with “virtualization in action” and information on bringing the same cost-effective power to your company.

If your company is exhibiting at any of these events and needs technology rentals, partner with CRE Rentals – your one-stop conference and expo shop. Fill out the Quick Rental Quote form and one of our expert Account Executives will work with you to ensure you get the gear needed to make your conference presence a success!

Let There Be Lighting, Part 2 of 2- CRE Rentals

January 21st, 2010

In Part 2 of “Let There Be Lighting” (read Part 1 here), we will give you some suggestions when setting up lighting for a presentation in a mid-size room (conference breakout, company meeting). Of course, if you don’t feel comfortable with lighting, CRE Rentals’ technical staff can assist to get you what you need for your particular situation.

Scouting locations and lighting needs

When movie makers scout locations, they check more than just “look and feel,” and immediately assess the place, inside or out, in terms of lighting. This is what light meters are for – a great all-purpose tool for checking light levels, and assisting in developing lighting setup plans.

Depending on the meeting type – screen presentation or speech, a dais up front or a podium – you will set up lights in a particular way. If you can’t hang lights from the ceiling to illuminate a podium, you can use freestanding spots from the sides. If the focus of the audience is a presentation on a large-screen, then you would keep that area dim and perhaps throw a small spotlight on the speaker.

Interactivity needs light

If you are using an Audience Response System rentals, your challenge is to keep lights low enough not to interfere with the screen image, and high enough for people to see their handheld response devices. This can be accomplished, somewhat counterintuitively, with more, not fewer, lights. With sideline lights every few rows, keep the rear lights a bit higher than the middle ones, the middle ones a bit brighter than the near-front ones and create a “lighting gradation” to achieve your goal.

Alternatively, you can use an indirect approach, such as illuminating the room walls with bottom-up spots, even colored ones (choice of color matters). All of these maneuvers, of course, will depend on what the built-in room lighting offers, but if they are not “dimmable,” it is better to leave them out of the equation entirely.

Speaking of control…

Today’s lighting components, from ceiling-mounted spots to colored ones on stands, all connect to central control panels that can also run the audiovisual equipment – including a high lumen projector rental if you need one.

The basic lesson is that more lights means more control, and greater flexibility in directionality, brightness, color and other variables. You don’t have to believe in Feng Shui to know that such room characteristics as size, paint and carpet color, seating arrangements and ceiling height affect your lighting plan – and mood, too.

Our expert Account Executives can put you in a good mood by helping you put together a great meeting, so give a call, send an e-mail or fill out the Quick Rental Quote right now. CRE is in the solutions business, and we have one for you, too.

Let There Be Lighting, Part 1 of 2 – CRE Rentals

January 19th, 2010

Whether it’s a presentation, seminar, conference or trade show exhibit – in small rooms, large halls or a stadium – good lighting can make or break an event. As a leader in trade show management and convention rentals, CRE knows the importance not only of good equipment, but good information. Here’s some on basic lighting.

Good lighting gives presenters a more dramatic, more impressive stage presence, and also ensures that video or film recordings are clear and usable. Armed with a PowerMac G5 with Kona card rental from CRE, an artist could adjust lighting and contrast “in post,” but you always want to capture the best possible original image.

Different strobes for different folks

Lighting Rental There are many leading specialty lighting makers offering a world of lighting products for every situation. Event lighting can include fluorescent, incandescent, strobe and LED lights, and are available in banks, spots, tubes and other shapes, in all sizes and wattages. No matter what type of lighting you need, there is a light that will meet your needs.

For large meeting halls or dinner events, theater-style lighting adds color and drama to the atmosphere, and can transform “the usual thing” into something truly memorable. Many of the new, smaller, integrated systems can be controlled by computers available to rent from CRE.

Let there be light

Consider these basic lighting tips as you plan your next event:

Color is proven to influence audience mood, and it’s fascinating how it works, so do a little research before your next big meeting.
Different colors and textures can attract or redirect people’s attention.
You can project graphics across the stage or wall using gobos, etched disks inside the light fixtures.
Make sure presenters suffer no distracting facial shadows. Do a dry run.
Stage “washes” keep presenters well lit as they walk the stage
Follow spots will pick out award winners or notables from an audience.
Powerful psychological effects can be achieved by lighting the entire room.
New, “intelligent lighting” can be programmed to sweep the room, create effects and change colors.

In Part 2, we will show how to set up lighting for a press conference or presentation in a mid-size room (think conference breakout or company meeting). In the meantime, if you’re planning an annual shareholder meeting or exhibiting at a trade show, CRE is the one-stop shop. Our experts can help you with everything from lighting to computers, audience response system rentals to kiosks– just request a Quick Rental Quote today. We can definitely throw some light on the subject for you.

CES Starts Early For Those In The Know

September 8th, 2009

09_09_08_ceslogo

The International Consumer Electronics Show (CES) is a big, big deal, each and every year, for all kinds of individuals and companies. Many firms, of course, debut their latest and greatest products at CES, but that’s just the tip of the iceberg. For many high-tech types, including quite a few of CRE’s great customers and colleagues, the build up to the event is just as important.

Artists, animators, marketing managers, filmmakers, videographers, printers, banner makers and webmasters are hard at work for almost the entire year that passes between the end of one CES and the official beginning of the next. Some of our customers rent the AJA Io HD systems to make trailers, commercials and looping booth-display reels. A lot of cutting-edge art gets produced on CRE rental systems, in case you didn’t know.

Other customers will rent a HD plasma or a full projection system, screens and other technology for their premier display space. Still others make sure their representatives have WiFi-capable tablet PCs to take notes, check schedules and capture names, e-mail addresses and phone numbers of new prospects.

The build-up begins for CES

Before and during every CES, a variety of events are held that are ostensibly for members of the press alone. The fact is, with the evolving definition of “media” and “publication,” representatives of Macintosh User Groups have talked their way into these events. You can, too, if you work at it a bit. With just a little amateur detective work, you can get information that can save (or make) you money. Here’s how…

Building up toward the 2010 International CES, to be held January 7-10, the Consumer Electronics Association (CEA) will hold three important events. There are enough clues in the press releases about these “media meetings” to get any tech-lover excited about the “hot” areas of interest, and the build-up starts off with a bang.

From kick-off to game time

At “CES Unveiled@NY,” part of the CES New York Press Preview, media reps, bloggers and tech industry analysts will get sneak previews of products that will be grabbing headlines next January. “CES Unveiled@NY” takes place Tuesday, November 10 at New York City’s Metropolitan Pavilion. This event signals the official start of the CES promotional season, and is the one that you want to hear about for any new-product clues or confirmation of the “Apple’s going to CES” rumors.

The two days before the CES officially starts, a trio of events will set the stage and prime the pump. The “State of the Consumer Tech Industry and 2010 CES Trends to Watch” will take place at The Venetian at “CES Minus Two,” meaning January 5, 2010. CEA analysts will clue in the assembled press and pundits to the mix of market signals, consumer behavior and industry trends behind the technology set to bow at the 2010 International CES. This event can also hold important “stealth” info for you if you are looking to upgrade laptops or replace an LCD monitor with a newer, better, less expensive model.

Another presentation on January 5, “State of the Global CE Industry,” is not so much about technology as it is about the countries with today’s fast-growing economies and evolving middle classes-like the BRIC countries (Brazil, Russia, India and China) that are poised to take the lead in the next decade’s CE revenue surge. This session is about global CE market trends, so it won’t help you much with a decision about whether to upgrade your desktop computers.

Getting close now!

Similarly, “CES Unveiled: The Official Press Event of the International CES” is held on January 5, and is where the media gets an “official” sneak peek at the actual, on-the-floor CES product debuts. This is where the press learns about the Innovations Design and Engineering Showcase honorees—both Apple iPods and H-P office equipment have been winners—all before the show officially opens. “Press Day” is on opening day, January 6, and is a must-attend event media to get the major product and news announcements. Press Day wraps up right before the pre-show CES keynote address.

Once all the rumors are sorted out into products that actually showed up and others that remained “vaporware,” you can get back to figuring out where your company may need to expand, contract, hold steady or move forward. While you’re waiting for the more problematic tech issues to shake out before committing a good chunk of change to new equipment, CRE is here to keep you busy and productive with the computing power, presentation prowess and office efficiency you need every day. Whether you need an Xserve Quad Xeon 64-bit network server to pick up the pace, or just want to check up on that Mac 10-inch MultiTouch Tablet rumor, contact our experienced Account Executives or request a rental quote online.

Event Producer Potpourri

June 2nd, 2009

Here is a roundup of some helpful tips, practical insights and valuable resources for the event planning professional. CRE is your headquarters for projectors, displays, computers and all your event production rentals and service needs, as well as your trusted source for good advice. Consider today’s blog a buffet and take just what you want. Let us know if you like “the food,” and we can make the buffet a regular feature.

Two computers are better than one

If you are making a presentation at a meeting, conference or tradeshow, take a lesson from the military and use the “redundant system” approach. All that really means is, whether you are using a laptop or a computer rental, make sure to bring a second unit with the same videos, PowerPoint presentations or other materials on it.

Any computer can malfunction at just about any time, for any (or seemingly no) reason. A backup is cheap insurance. You should have someone working with you so that as the main computer makes its way through the programmed material, your helper is keeping pace with you. (The backup, ideally, should be a laptop, regardless of what the main computer is, as the laptop will be easier to move and set up if needed.)

If the main computer crashes, you will be able to switch to a backup that is right in sync. You are then faced with a manageable 10- or 20-second fix – disconnect the main computer, connect the backup – rather than a show-stopping tragedy.

Make the speaker comfortable

There are plenty of professional speakers who make presentations over 200 times annually, and are poised and relaxed at all times. Others like to rehearse, sometimes for hours, and tend to fret. You should do your best to make them all comfortable, and here’s how you can do that:

Even if you’ve sent it six times already, give the speaker a copy of the agenda when they arrive.
Send a small, thoughtful gift to the speaker’s room the night before the event, and include a handwritten note with your sincere thanks.
Show your speaker the stage after it is set up. Most speakers like being able to visualize the room where they will speak when they are practicing their presentations beforehand.
Inform the speaker about the specs of the room (i.e., podium position, lighting, camera location, seating arrangements).
Provide bottles of the speaker’s preferred beverage within easy reach of the podium – and napkins or tissue, too.

New networking resource

An internationally known event professional, Italian veteran Julius Solaris, has a blog especially for event planners where he shares his many experiences and insights. The Event Manager Blog is written with an international readership in mind, and Solaris offers suggestions for reading and study, interviews a number of industry experts and asks tough questions of the virtual “event pro” community.

Solaris, a strong supporter of “open source” software, is presently working on an open source software solution for event planners. While that is being finished, Solaris debuted another terrific resource, a LinkedIn group called, appropriately, the Event Planning & Management Group. With more than 1,000 members worldwide, it is definitely worth a look!

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